Coordinator, Global Communications + VIP

We’re seeking a creative and detail-oriented individual to support ILIA's Global Communications and VIP efforts. This Coordinator role requires a passion for beauty, strong organizational skills, exceptional attention to detail, superb writing skills and the ability to support communication strategies across various teams. You will assist in the day-to-day management of PR and VIP relationships, help develop key communications strategies, and ensure the execution of public relations campaigns, events and talent activations.

This role is hybrid and open to candidates based in Los Angeles, CA or New York, NY.

Key Responsibilities:

• Agency Support: Assist in managing at least 6 global PR and VIP agencies to ensure alignment with ILIA’s communication strategies.

• Product Launch Assistance: Support the PR and VIP team in coordinating strategies for product launches, working closely with Social, Influencer, Brand, and Digital teams.

• Contract Coordination: Assist with tracking VIP and makeup artist contracts, ensuring timely execution and smooth partnerships.

• Event Planning: Help organize and execute press and VIP events, ensuring all logistics and details are managed effectively in partnership with Events Associate.

• Performance Reporting: Aid in tracking PR and VIP program performance, compiling reports, and assisting in identifying opportunities for growth.

• Gifting Support: Assist in coordinating gifting strategies in collaboration with agencies and teams, ensuring a tailored approach to each market.

• Creative Engagement: Help brainstorm and develop new ways to engage ILIA’s editorial community and increase brand visibility; and ensure all global agencies are receiving all necessary assets for pre and at launch pitching

• Competitive Monitoring: Keep track of competitive activity within the beauty industry, noting trends and opportunities for ILIA to explore.

• Product Sample Management: Coordinate and oversee the distribution and tracking of product samples to key stakeholders and media; and ensure effective outreach, relationship-building and all agencies receive adequate stock and all necessary items for gifting.

• PR and VIP Mailers: Support the creation and distribution of PR and VIP mailers, ensuring timely delivery and alignment with brand strategies.

• Press Materials and Conceptual Writing: Assist in drafting press materials, internal/external presentations and other communications-related assets.

• General Support: Provide administrative and operational support to the Global Communications and VIP team as needed.

• 1-2 years of experience in public relations, communications, or a related field, preferably in beauty or consumer goods.

• Strong organizational skills and ability to manage multiple tasks simultaneously.

• Excellent written and verbal communication skills, with an interest in storytelling.

• Ability to assist in executing PR strategies and track performance metrics.

• Enthusiastic and proactive with a passion for beauty trends.

• Strong attention to detail, with the ability to work collaboratively and independently.

• Flexibility to work across multiple time zones to support global agency partners

What we would like to offer...

• Salary: $25-$30 hourly

• Bonus Opportunity

• Health Benefits - 100% employer-paid medical, dental & vision coverage

• Flex Time Off - No cap on personal time off and paid company holidays

• Seasonal Flex Days - Flexible scheduling to enjoy extra time under the sun during the Spring & Summer season

• Parental Leave - Up to 18 weeks paid parental leave

• 401(k) - Save for your future with a 401(k) with a company match

• Flexibility & Wellness Stipends - Monthly stipends to support remote work & self-care

• Hybrid Work Model - Find your flow, working from home or from one of our offices

• ILIA Products - Quarterly stipend to replenish your favorite products and try new ones

About ILIA

ILIA makes clean skin-centric beauty. We see skincare and makeup as one and believe that skin should look like skin. With transparency as our guide and color as our vehicle, we challenge the conventions of clean beauty to create something radically new, through safe, groundbreaking formulas that protect + revive the skin. Headquartered in Laguna Beach, California, ILIA brings together a strong group of innovative thinkers, rule-breakers and creative problem solvers. We pave the way forward as the leading clean makeup brand in what is being called the Clean Beauty Revolution. Fast paced growth provides constant learning, collaborative teamwork, and the desire to be the best at what you do. We celebrate taking risks and doing what hasn’t been done before.

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